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Student-Faculty Interaction Grants

During this academic year, students and faculty can apply for Student-Faculty Interaction Grants. These grants provide monetary funds that enable meaningful experiences amongst students and faculty. Grants are available for undergraduate students in a number of settings: classes, seminars, advising groups, residences, and other avenues. We hope to inspire the student body and faculty members attend cultural events, meals, and other intellectually enriching events together to foster a sense of camaraderie and community at Northwestern.

Applications will be reviewed twice every week on Tuesday and Friday on a rolling basis. It is our full intention to review and reply to all applications within the week.

Examples of how the grant has been used in the past:

  • Having a relevant movie screening outside of class with a provided meal and discussion with the Professor
  • Taking freshman advising group to a lunch to discuss course offerings, involvements on campus, and plans for the year
  • Inviting seniors in a department to interact with faculty and discuss their future plans post-graduation and receive advice etc.
  • Putting together an outing or field trip for students to visit cultural sites or go to events relevant to a class topic

This grant has been provided in collaboration with the Undergraduate Budget Priorities Committee, the Office of the Provost, and the Associated Student Government of Northwestern University. 

GRANT GUIDELINES

  1. Grant applications must be submitted 10 days prior to the scheduled event. There is no guarantee that your application will be considered if it is submitted after the 10 day time period.
  2. The proposed event must meet the following criteria:
    • occurs during the current quarter
    • happens outside of class time and is not used for extra credit
    • cannot take place during or after finals week 
  3. When crafting an event the cost per student should be no more than $10 per student, and the total cost of the outing should exceed no more than $300. However, exceptions are granted based on the level and quality of interaction students could receive, and the creativity of the proposed event. 
  4. Students and faculty applying for grants are required to provide a breakdown of estimated costs that will be incurred in their applications. They are also required to submit a complete itemized receipt as part of the reimbursement process.
  5. Since these funds are intended to facilitate interaction between faculty and students, petitions for events that involve between 5 and 15 students will be given preference. 
  6. Grants may not be applied retroactively.
  7. Grants may not be used to offset the costs of activities sponsored by campus organizations.
  8. ASG reserves the right to examine grant applications on a case-by-case basis and approve or deny as appropriate. We strive to be fair and consistent but do recognize that some instances need to be considered on an individualized basis.

APPLYING STUDENTS please note:

Before submitting a proposal please touch base with the relevant faculty member, discuss the nature of the event, and plan the details accordingly. 

In order for your application to be considered, the faculty member affiliated with the event must confirm that they are a sponsor of the submitted proposal at least 10 days before the proposed event. 

You must provide the sponsoring faculty member’s contact information and we will solicit their confirmation via e-mail. Applications without faculty confirmation will not be reviewed.

Prior to proposing an event make sure that your faculty member is aware that they are responsible for the reimbursement process and that no students can provide funds for the event. 

APPLYING FACULTY please note:

You may only be approved for one grant per quarter—including any grants that you sponsor via student applications on the behalf of your classes, advising groups, etc.

If you sponsor an event through a student application, you must confirm the event via e-mail at least 10 days prior to the scheduled event. No guarantee of consideration is offered if the confirmation is received after 10 days. 

If granted funds, all faculty are responsible for the following: 

  1. Maintaining a typed list of students that attended the event 
  2. Documenting expenses following Faculty Handbook guidelines and covering the cost of the event prior to reimbursement
  3. Collecting itemized receipts or expense reports for the events and overseeing the reimbursement process

Faculty are eligible for funds even if:

  • they are not teaching classes at the time of the event
  • are not teaching the students they propose to invite
  • they are adjunct or research professors, or WCAS continuing lecturer faculty

Applications

Apply as a FACULTY member

Apply as a STUDENT